Photos
Photos is a unified gallery for evidence from progress reports, location checkpoints, material movements, safety (K3) and quality evidence, and brand assets. Old inspection evidence can still appear as history. The gallery helps you search, open, download, select many, and create photo reports; new photos are still uploaded from their source flow.
Photo Gallery doesn't create new copies of all images. Vasco shows evidence that comes from various transactions and opens private files through temporary links. Deleting a photo in the gallery may delete the report photo row or only detach the photo from the transaction, depending on the source—money and stock values don't change.
Before you start
Have this ready
- Make sure the user has access to the project and the photo source.
- Know whether the photo comes from a report, checkpoint, material, K3, or brand asset.
- Decide the period/project before creating a photo report.
- Make sure the browser allows new tabs and downloads if you will print.
Done when
- The photos you're looking for are found by project, date, source, or keyword.
- The report selection contains only the right evidence.
- Deletion is done after understanding the impact per source.
- The team knows that uploads are done on the source transaction, not from the gallery.
Know the Gallery sources and actions
| Source/action | What is shown | Impact |
|---|---|---|
| Progress | Photos from daily reports | Delete removes the report photo row |
| Location photos | Location checkpoints/attendance | Delete only clears the photo URL; the checkpoint stays |
| Material | Material movement evidence | Delete only clears the photo URL; the stock transaction stays |
| Quality & K3 | Incidents, punch lists, and old inspection evidence | Delete only clears the photo URL; the K3/quality record stays |
| Assets / Brand | Logos, signatures, stamps, or document attachments | Can't be deleted from the gallery; manage it at the source |
| Select all filtered | Selects all filter results, not just the 60 you can see | A report can contain more photos than the screen |
| Load more | Shows the next 60 photos | Doesn't change the filter or data |
Private photo links are temporary
If an old image or download won't open, reload the gallery to get a new signed link.
Search, check, and share photo evidence
- 1
Choose a project and dates
Use the project, start date, and end date filters so the results match the report period.
Result: The gallery only shows photos within the selected scope.To cancel / undo: Choose Reset to go back to all photos. - 2
Filter by source or keyword
Choose a source chip and search by caption, project name, staff member, or photo type.
Result: Relevant evidence is easier to find.To cancel / undo: Clear the text and reset the chips; no data changes. - 3
Open photo details
Click a photo to see its source, project, staff member, time, geolocation, and caption when available.
Result: The photo's context can be verified before sharing.To cancel / undo: Close the lightbox; the photo stays the same. - 4
Download evidence
Choose Download. Vasco tries to save the blob and may open a new tab when cross-domain restrictions apply.
Result: A local copy is available.If something goes wrong: If it fails, reload to refresh the private link and try again. - 5
Enter select mode
Turn on select mode, then click photos one by one or use Select all filtered. Check the number selected.
Result: The set of photos is ready to become a report.To cancel / undo: Leave select mode or choose Clear; all temporary selections are released. - 6
Create photo report
With photos selected, create the report. A new tab shows a print-ready layout; use the browser dialog to print or Save as PDF.
Result: The photo report can be shared as a document.To cancel / undo: Close the tab or print dialog; the selection and source photos don't change. - 7
Delete only after checking the source
Open the details, match the source, then confirm the delete. Assets/brand must be managed from their source.
Result: The photo is deleted or detached depending on the source type.To cancel / undo: Choose Cancel on the confirmation. After you confirm, there is no undo.
Display and selection limits
| Condition | Meaning | What to do |
|---|---|---|
| 60 photos visible | Initial display batch | Choose Load more; the filter results can be larger |
| A source failed to load | One source may have a problem | Other sources can still appear; note the missing source |
| Has geolocation | The source stores coordinates | Use it as context, not as the only evidence |
| Can't be deleted | The photo is an asset/brand or you don't have enough access | Manage it from the source/authorized account |
| Image won't open | The signed URL expired or the file is missing | Reload, then check the source |
Undo, correct, or delete safely
| Situation | The right action | What still happens |
|---|---|---|
| Wrong filter/selection | Reset the filter or Clear the selection | No photos changed |
| Report not printed yet | Close the tab/dialog | No document is saved unless the user chooses Save |
| Delete not confirmed yet | Choose Cancel | The photo stays linked |
| Photo already deleted | There is no undo in the gallery | Non-report transactions usually remain without the photo URL |
| Wrong brand asset | Fix it from the source settings/document | The gallery doesn't offer delete |
Don't invent an undo
If the screen doesn't offer an undo, edit, or delete button after a transaction is saved, this documentation does not assume the action can be reversed. Note the reference, stop any follow-up actions, then ask for a correction through the main admin or Vasco support.
Troubleshooting
| Symptom | Possible causes | What to do |
|---|---|---|
| The photo you're looking for isn't visible | An active filter, Load more not used yet, or a source failed | Reset, choose the source, load more, and check the source transaction |
| Select all gives a large number | All filter results are selected | Narrow the project/dates before creating the report |
| Download opens a tab | Browser fallback due to cross-domain policy | Use Save/Download in the new tab |
| Photo is blank after delete | The photo was detached but the transaction stays | This is intentional, to keep the transaction audit trail |
| Print report is blocked | The popup/new tab was blocked | Allow popups for the local site and try again |
Questions and answers
Can I upload photos from the Gallery?
No. Upload photos through the report, checkpoint, material, incident, punch list, or asset settings that is their source. The Inspection menu has been discontinued; old evidence can still appear as history.
Does deleting a material photo delete stock?
No. The photo URL is cleared; the material transaction stays.
What does Select all filtered mean?
All photos that match the filter are selected, including ones not shown yet because of display pagination.
Why won't old links open?
Private photos use temporary links. Reload the page to create a new link.
Is there an undo after delete?
Not in the gallery. Cancel on the confirmation if you're unsure.